Analysis Maintenance

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Analysis Maintenance

Analysis Maintenance is used to define the lookup values for your available Company Analysis, History Analysis and Product Analysis fields.

 

Note: Before you do this you must define the Analysis fields in System Options (Analysis Options) - see Setting Analysis Options. You may define a maximum of 12 Company Analysis, 6 Product Analysis and 20 History Analysis fields in your VECTA installation.

 

Lookup values for your Company, Product and (sales) History Analysis fields are defined, edited and deleted in the Analysis Maintenance window, accessed by clicking Analysis in the Maintenance panel. See Accessing Analysis Maintenance.

 

Note: Analysis Maintenance is only accessible/visible to users with a User Group privilege level of 9.

What Are Analysis Fields?

In the course of your sales activities you will record details of the companies you do business with, your products and your sales history.

 

Your company, product and sales history records will contain fields in which you will collect information. These can then be used for comparison: VECTA's Enquiries, Alerts and dashboard library items will compare data in order to generate a 'picture' of your sales data.

 

Certain fields in your company, product and sales history records may be considered as 'standard' in all VECTA installations. For example, a company record will contain fields for recording the company name and account number, address, phone/fax numbers, and so on.

 

In addition to these 'standard' fields, you may define additional fields in VECTA so that VECTA can be tailored to your company's sales practices and databases. These additional fields can be used for sales analysis in VECTA's Enquiries and Alerts. Hence, they are called Analysis fields.

 

These History, Company and Product Analysis fields are unique to your company. (In practice, certain Analysis fields are common to virtually all VECTA installations, whereas others are less common). Up to 12 Company Analysis, 6 Product Analysis and 20 History Analysis categories may be created in any VECTA installation.

 

The System Administrator setting up your VECTA installation must first define (create the labels for) these Analysis fields in System Options under the Analysis Options header - see Setting Analysis Options. The lookup values for each Company, Product and (sales) History Analysis field must then be defined in Analysis Maintenance.

 

Note: In addition to your Company, Product and (sales) History Analysis fields, you may create further 'user-defined' fields and lookup values against your Company, Contact and Product records. These are called User-Defined fields and are defined in User Defined Maintenance. As with Analysis fields, User-Defined fields are unique to your company/VECTA installation and give you further reporting capabilities in VECTA's Enquiries and Alerts. See User Defined Maintenance.

Example: An Analysis Category And Its Uses In Sales Reporting

Although each History, Company and Product Analysis category in your VECTA installation is unique to your company, there are many common examples of Analysis categories used by companies using VECTA.

 

Analysis Maintenance is used to define lookup values for each of your Company, Product and (sales) History Analysis fields. Each analysis field you set up can have a number of lookup values assigned to it. These values help to maintain uniformity of data entry, reduce input times and help produce accurate management reports.

 

For example, you might set up a Company Analysis field called 'Sales Rep', to record the name of the sales rep each of your customers and prospects is assigned to. You would then create a series of lookup values (incorporating a Code and Description) for the Company Analysis field 'Sales Rep', corresponding to each of your sales reps. Subsequently, when adding a new company record you will be able to use the drop-down for this field to select the sales rep assigned to the company.

 

These Analysis fields can then be used for sales analysis in VECTA. Lookup values can be used as selection criteria within VECTA Enquiries and Alerts and are a way of narrowing the results of an enquiry. For example, you might create an Enquiry which reports on the performance of particular sales reps, which can be compared over time. Similarly, you might create an Alert which alerts you when the performance of a specific sales rep is falling below a set target.

 

Analysis Maintenance enables you to define Company, Product and (sales) History Analysis field lookup values which are relevant to your business, giving you huge scope when using VECTA Enquiries and Alerts to pinpoint sales trends, threats and opportunities. You might use them as a way of homing in on, for example, the sales history of a particular type of customer, sales made by a particular sales person in your business, sales from a particular branch of your business, sales made in a certain area or county, or sales where the goods were supplied by a particular company. These Analysis categories and lookup values can also be used when creating Selections which can be used repeatedly in VECTA Enquiries and Alerts.

 

This section covers:

 

NEXT: Accessing Analysis Maintenance